B3+Meeting+Minutes+II

~Melissa make sandwich boards sign posters & attach balloons ~Melissa will make changes on B3 flyer to parking and entrance areas (sandwich board signs from CE office) ~Staff wear field trip t-shirts so families know who is working ~Melissa will make signs - work with Katie & Seth ~Melissa & Katie will work on ordering ~Melissa will pull materials from Daddy Daughter Dance for back drops ~Cadi ask Katie Skagerberg to paint a big beach backdrop ~Melissa will send out email to CEPM's to see if they are kay with this list. NEED to choose greeters and dunk tank people!!!! Send thoughts on these 2 areas to Katie by June 25. Have them ask at staff meeting next week. Email Katie a list of names for dunk tank volunteers and also list of names from CEPM's about greeter recommendations. Include a read receipt.
 * ~Dinner tickets need to be made for each person

Program Managers Role w/ Staff ~Seth/Corrie 1. Penny Carnival (Seth needs about 8-10 extra staff depending on # of stations) ~Seth/Corrie 2. Snack Shack (Seth needs about 1-2 extra staff) ~Cadi 3. Dinner Servers/Clean-Up (Need 10-12 staff) ~Cadi 4. Bouncers (Need 3 staff) ~Every Site 5. Dunk Tank (Need volunteer staff & ball retrievers - 8-10) NEED STAFF FROM EVERY SITE ~Corrie 6. Bingo (Need 3 people: caller, overhead wiper, prize giver) ~Sonny 7. Volleyball (Need 1-2 staff) ~Sonny 8. Relays (Need 12-14 staff - assigned to 1 site and they decide the games) ~Cadi 9. Dancing (Need 3-4 staff) ~Connie 10. Pictures (Need 5 cameras and 7 staff and 5 backgrounds...1 for each site...take them based on site and then each site develops them on their own and places in parent folder) ~Make a spread sheet for each site that has: Name and then check if you want parent folder or email and room to write those out! ~ALL 11. Check-In (Need 4 tables - 2 staff at each = 8) NEED STAFF FROM EVERY SITE ~ALL 12. CROSS (Need pallet for food...and 3-4 staff to stack and out away) ~Connie 13. Hallway & Potty Patrols (Need 6-8 staff) ~ALL 14. Clean-Up (Everyone stays until it's done to clean up) ~Melissa 15. Signage ~CEPM's email Katie 16. Set-Up 3:00 pm (Staff arrive early to help put things up...approx. 20 staff) ~CEPM's email Katie 17. 4:30 pm staff arrive, that are NOT helping to set up, and get final instructions ~No One Needed 18.** **Tennis Courts (No staff needed...Seth will get equipment out and ready for families)**